Bite Sized Cleaning

So my long-distance partner is pulling a surprise GTFO of a complicated and nastily abusive situation. There's a crew on deck waiting for the opportunity to come and move some of their things to safekeeping.

They'll be able to return in a few weeks with any good luck, but they need to survive those few weeks couch-surfing, and hopefully get things that would be impossible/difficult/expensive to replace if stolen or vandalized out of harm's way.

Unfortunately, while they have already pre-packed/made duplicates of/etc. everything that can be removed or duplicated without occasioning comment from Satan's Own Housemate, there remains a substantial amount of things that they cannot pre-pack. (Or they would be doing that right now.) There are a good number of volunteers, but my partner is the only one who can determine exactly what needs to go, and which priority to set on it. This could be a bottleneck in getting in and out quickly, and my partner's focus is going to be on containerizing the cat.

The simple question of "Do you have enough boxes?" was met with a panicked shrug. I am the one with the advanced spatial reasoning in this relationship. My partner's skill sets do not include looking at a set of items and figuring out how many standard boxes it will fit into. I am also about a thousand miles away, and my presence would not be conducive to the desired etc.

What we're doing:

Partner went around and photographed everything they intend to or want to take with them. Everything. Down to the toothbrush and deodorant and towel.

Partner sent me the pictures. (We did it in a zip file via Dropbox; it's possible we could have gone straight for Google Drive, based on my solution.)

After looking at them and doing any needed rotations, I plonked each one of them on their own slide in a deck in Google Drive. I chose a slide deck because slides are easy to re-arrange, and I had the feeling that this was going to involve a lot of re-arranging. I chose Google Drive because it was right there, and both of us could edit at the same time.

Each slide had the following template:
* Description of item
* Room in which the item is located
* Location within that room
* Priority
* Estimated volume
* Notes, such as "Fragile!" or "empty the humidifier tank before you pack this, sweetie <3"

They had given me vague priorities: electronics high priority; books and movies and such low priority.

I was able to fill in the descriptions of the items to the best of my ability; I was able to make a good guess at the room and the location within the room. I put a first whack at priority in (indicated with question marks that I was uncertain), and estimated the volume.

My partner filled in the things that I was uncertain about, and clarified the priority and nature of the thing.

We then sorted the deck in the following order:

a) Top priority stuff that my partner will be taking care of themselves.
b) by room
c) by priority within the room

I made title cards for each section. The title cards have the name of the room and the priority, plus a section for estimated number of boxes for that section.

The plan is that on the GTFO day, there will be enough boxes, people, and vehicles to get it all done quickly, and in one trip.

Based on the estimates, close to the correct number of boxes and/or other vessels can be deployed to the correct locations.

Based on the combination of text and visuals, the near-complete strangers will have a better idea of what gets packed and why.

I hope this works.