Executive Assistant - Investment Team

Our client, a boutique hedge fund, is seeking an experienced financial services Executive Assistant to support their Investment Team in their NYC office! This is a newly created role with a very manageable workload supporting around 6 professionals. The ideal candidate is bright, hard working and is seeking a dynamic, fast – paced environment!

2 – 7 years of financial services experience in an administrative role required.

Concur experience a plus!

5 days onsite

Midtown, NYC

Hours: 8:30am – 5:30pm, flexibility as needed

Compensation: $90 – 115k base range DOE + disc bonus

Responsibilities include, but are not limited to:

• Scheduling and Calendar Management: Coordinate and maintain complex calendars, schedule meetings, appointments, and conference calls across multiple time zones while ensuring minimal scheduling conflicts.
• International and Domestic Travel Arrangements: Plan and book flights, accommodations, ground transportation, and itineraries for both domestic and international travel, ensuring a seamless travel experience. Handle visa applications, travel insurance, and any necessary documentation.
• Expense Reports: Track, reconcile, and submit expense reports in a timely manner, ensuring compliance with company policies and accuracy in financial documentation.
• Phone and Email Correspondence: Manage incoming and outgoing calls and emails, prioritize messages, respond on behalf of the executive when appropriate, and maintain a high level of professionalism in communication.
• Meeting Preparation: Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed meeting minutes and follow up on action items to ensure completion.

Key Qualifications:

• 2 – 7 years of financial experience required
• BA Degree preferred
• Strong Organizational and Time Management Skills – Ability to prioritize tasks, manage multiple deadlines, and coordinate schedules efficiently.
• Excellent Communication Skills – Strong verbal and written communication abilities to interact professionally with executives, clients, and stakeholders.
• Proficiency in Office Software and Tools – Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling software.
• Attention to Detail and Problem-Solving Skills – Ability to anticipate needs, identify potential issues, and implement effective solutions.
• Discretion and Confidentiality – Experience handling sensitive information with professionalism and maintaining confidentiality at all times.

Please submit your resume for immediate consideration.

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