FOIL Requests

If you would like to review records held by the City of Batavia, a request would need to be made in writing, specifying which records you would like to review or get copies of. Standard copies cost $0.25 per page. The Request to Examine Official Records Form (PDF) is available for requesting records to help us ensure we are providing what you need. Under FOIL, the City has 5 business days to acknowledge receipt of the request and 20 business days, from the date of acknowledgment, to provide or deny the records, if any. Additional time may be needed based on the size of the request. FOIL rules can be viewed on the Open Government website. If there are any questions, please call the Clerk's Office at 585-345-6305. Completed requests can either be emailed to Heidi J. Parker, City Clerk / Records Access Officer or submitted by mail to:

Records Access Officer
One Batavia City Centre
Batavia, NY 14020

If a request is denied, and you would like to appeal the denial, appeals must be made in writing within 30 days to:

Office of the City Manager
One Batavia City Centre
Batavia, NY 14020