Sci-Fi Fantasy Club at Rowan University

Date: 4/26/07
Club: Sci-Fi Meeting
Recording Secretary: Jena Martin
Members in attendance: 18

Meeting starts at 9:10

Charles:
• Welcome
• Relay Tomorrow


Diana:
• Relay Information
o Has a tent
o Ask members to bring stuff
o Illuminaria sign-up
o Virginia Tec Lap
o Games Midnight
o Team Banner
o T-shirts will be 10 dollars
o Sign-up before hand

Elections:
• Charles for President
• Chris for Vice President

Diana:
• Thanks Jena, Jen, and Dave on behalf of the club.

Jena and Jen:
• Say good bye to club.

Jena:
• Wishes the club luck.
• Congratulates the new President and Vice President.

Meeting Ends at 10:15

Date: 4/19/07
Club: Sci-Fi Meeting
Recording Secretary: Jena Martin
Members in attendance: 13

Meeting starts at 9:15

Charles:
• Clean-up crew be at the dance at 4.


Dave:
• All members be at the dance at 4.
• The dance starts at 5:30.

Charles:
• Relay is next weekend.

Diana:
• Sign-up for times for the relay.

Beth:
• Addresses questions about relay.
• Reminds us that one person has to be on the track at all times.
• Make sure you bring food, money, and ID to the track.

Diana:
• We need camping equipment for the walk and rain gear.
• There will be games at the relay.
• Registration fee is due no later then at the relay, but register before hand please.
• Friendly’s night on the 23.
o Money raised goes to the relay.
• Next bank night for relay is on Tuesday.

Jen:
• Register on the relay site.

Jena:
• Reminds members that they have to do a service project and a fund raiser with us to be able to attend club events.
• The cake is done for the dance.

Jen:
• Re-nominations and nominations
o Charles re-nominated
o Ed, Chris, and Trevor nominated for VP.
• Official elections for VP will take place next week.

Jena:
• Best buy drawing will be next week.
• Tables TBA

Dave:
• It is a dollar to enter the lotto at the dance.

Meeting ends at 10.

Date: 4/12/07
Club: Sci-Fi Meeting
Recording Secretary: Jena Martin
Members in attendance: 13

Meeting starts at 9:11

Charles:
• Welcome to Sci-Fi
• Re-nominations next week


Diana:
• People still need to sign-up for relay
• Needs relay money
o Friendly’s day for Relay on the 23rd

Jen:
• Will put money up front for drinks.

Jena:
• Goes over crew info
• We will be making the castle cake only
o Food crew meetings
 Wednesday 8:30
 Thursday TBA
• Tables for next week
• Get Ed receipts

Crew meetings

Meeting ends at 10:15

Date: 4/06/07
Club: Sci-Fi Meeting
Recording Secretary: Jena Martin
Members in attendance: 15

Meeting starts at 9:20

Diana:
• Welcome to Sci-Fi
• Relay
o Set-up at 5
o Goes over rules
o Goes over item list
o Relay opens at 7
o Break down at 10 on the 28th
o Theme is red carpet

Dave:
• Relay
o Everyone who be there for break down

Diana:
• Relay
o We will have a crew list.
o Luminaria forms
o Brochures will be available at the next table.

Jena:
• Dance
o Food
 No outside food will be allowed.
 We will be ordering all food form the shoe string budget.
 Food donations need to be made ASAP.

Dave:
• Dance
o There will be a raffle at the door
 A dollar to enter
 Prizes include: a 4 legged duck, mirror, and see no evil dragons
 Money made goes to the relay
Diana:
• Address Brian stepping down
o He is stepping down, because of a conflict with his schedule.
• Nominations
o Carrie
 Does not except
o Ed
 Excepts
o Morgan
 Excepts

• Elections:
o Secret ballad election
 Ed won

• Welcome Ed to the e-board.

Meeting ends at 10:00

Date: 3/29/07
Club: Sci-Fi E-board Meeting
Recording Secretary: Jena Martin
Members in attendance: 25

Meeting starts at 9:49

Introductions

Charles:
• Dance budget

Dave:
• Five dollar donations by the club members.
• 50 dollars at least for food.

Jena:
• Showed the group the prospective cakes.
• Will bring in candy receipts.

Dave:
• How much does decoration crew want?

Jena:
• We will get back to the treasurer when we know.

Jon:
• Re elections
o Replacing the former treasurer

Jena:
• Elections or just nominations tonight.

Diana:
• We need a person in the slot ASAP.
o Budget hearings.

Charles:
• Will attend the budget hearing.

Dave:
• Dance
o Will be encouraging people to bring guests

Charles:
• The guests will have to be paid for.
Beth:
• Plaque
o Use budget money for
o Allow club members to have a shot at designing one.
• The club mascot must be present on all submissions.

Jon:
• Worry about money after the party.

Diana:
• Set money aside for club.

Charles:
• Lets get budget information and decide

Beth:
• Who is working on the grant?
o Charles will take care of the rest of it.

Dave:
• Party
o Will donate the door prizes.

Diana:
• Raffle door prizes

Dave:
• Raffle
o A dollar a ticket
• 4 legged duck
• Mirror
• Dragons

Charles:
• Relay
o Sell popcorn and other food items at relay.

Jon:
• Use club funds for this.

Dave:
• Snacks for club during relay.
o Club members will fund not the club.

• Get stuff for tents.
Beth:
• Club members have an item list for relay.

Dave:
• Crew list for relay.

Beth:
• Sign-ups for relay times ASAP.

Diana:
• Reminder to hang on to all receipts.

Beth:
• Club members give Diana relay donations to Diana if they do not pay on the website.

Diana:
• Bank night for relay cash and check donations is April 17th.

Meeting ends 10:03.

Date: 3/29/07
Club: Sci-Fi Club Meeting
Recording Secretary: Jena Martin
Members in attendance: 25

Meeting starts at 9:19

Charles:
• Greetings
• We made 37 dollars at the tables.
o Pops are available for signing out.

Diana:
• Relay information
o People who already signed up some handouts are available.
o The date is April 27-28.
o Link for sign-up on our web page.
o Penny war will start when everyone signs up.
o If you raise 100 dollars you get a shirt.
o Raise 15 dollars and you get to make a luminaria.

Beth:
• Information on the American Cancer Society
o They are the people who run Relay for Life.

Jena:
• Table sign-ups
• Introduced the cakes for the dance.
• Passed around the crew list.
• Presented next week’s theme night.
o Mythology

E-board retires to an e-board meeting at 9:40.

E-board returns form the meeting at 10:10

Charles:
• We are asking for nominations for the next treasurer.
o Brian C. is the only member is nominated.
 Brian becomes our new treasurer.

Date: 3/22/07
Club: Sci-Fi E-board Meeting
Recording Secretary: Jena Martin
Members in attendance: 8

Meeting starts at 10:00 with introduction of all present.

Charles:
• Allows board to look at letter of resignation
• Budget info

Diana:
• People still need to sign-up for relay
• We already have one service project completed
o Cards people with for Cancer on 3/17
Beth:
• Need to come-up with a time list for Relay

Jena:
• Head late shift

Diana:
• First shift

Dave:
• Buy stuff to take the tent off the ground.

Will:
• Might be able to obtain tents for the club.

Charles:
• Instead of buying a tent get a tarp.

Diana:
• Whole sale places for tents.
o Pop-up tents for 85 dollars.

Jena:
• Dance Crews sign-up information
• Emergency e-board minutes are passed around

Dave:
• More on the dance
• Theme Night
o Mythology

Charles:
• Get Clash of the Titians

Jen:
• Check the Library for movies

Dave:
• Invite members to bring stuff about their favorite myth.

Jena:
• Dance
o Decorations
o Cakes

Dave:
• Dance
o Decorations
 Garbage can with Oscar the Grouch

Jena:
• Dance decorations
o We need news paper

Beth:
• Dance decorations
o Use make-up to dirty up the paupers

Jena:
• Table Sign-up list
• Lollipop makers
• Will buy the stuff for the lollipops
• Reads the job of the treasure requirments

Jon:
• Will not permanently take over for Elleixs
• Will see Carrie (former treasurer) to talk about the treasure paper due next week.

Diana:
• Get a new money box

Will:
• Offers a mall discount

Jena:
• Wait until after elections to discuss (tabled)
Jen:
• Elections for new treasure

Jena:
• Address Ellexis’ resignation

Beth:
• Look for typos on website

Dave:
• Corrects taping date.
o We are recoding e-board meeting

Beth:
• A card for Dr. Grove

Diana:
• A gift for Dr. Grove

Beth:
• Discusses her idea for the Sci-Fi plaque
o Allow members to come up with their own ideas, as well.

Dave:
• Sci-Fi plaque
o Must include Unicorn and Alien

Will:
• Winner does not have to donate money to the dance.

Dave:
• One forth of our budget will be going towards food for the dance.

Will:
• Members should start bringing movies to meeting.

Dave:
• Members seem happy without movies.

Jena:
• Official member count next week.

Jen:
• Service projects for fall 07.
o Haunted student center again


Meeting ends at 10:38

Date: 3/22/07
Club: Sci-Fi Meeting
Recording Secretary: Jena Martin
Members in attendance: 21

Meeting starts at 9:11

Charles:
• Welcome to Sci-Fi

Jena:
• Addresses Treasurer’s resignation
o Passes around her letter of resignation
o Reads charges that were being brought against her.
o Announces that there will be a mediation next week (3/29)

Dave:
• Dance Crews
o Most difficult crews will be Decoration, set-up/ clean-up
o Feel free to bring someone outside of club
o Donation of 5 dollars by each member to fund the dance will be appreciated.


Jena:
• Crew Sign-up
• Table sign-up
• Lollipop making sign-up

Diana:
• People still need to sign-up for relay

Charles:
• It s his birthday

Jena:
• Makes everyone sing happy birthday to Charles

Meeting ends at 9:45

Sign up for tables next week! Monday and Wednesday!... times for wednesday:

* Watkins & Jena 9-10
* Adam & Jena 10-11
* Brian & Bob 11-2
* Ian & Ed 2-3
* Charles & Ed 3-4

Sign up for dance crew! Dance on the 20th of April. Time TBA.

* Decorations: Jena, Jen, Beth, Hannah, Weaver, & Adam
* Food: Jon, Jena, Laura, and Watkins
* Music: Dave & Ian
* Setup/Cleanup: Charles, Diana, Carrie, Kerwyn, Brian, Bob, Ed, Watkins, Matt, & Chris

Date: 3/21/07
Club: Sci-Fi E-board Emergency Meeting
Recording Secretary: Jena Martin
Members in attendance: 4

Meeting opens at 2:53AM

Jena:
• Reads letter and send the email from Dan Schohl
o She reads it to Beth.
o She sends it to Jen and Diana.

Beth:
• States her objections to putting off the hearing
o People rearranged this schedules
o Ellexis had proper notice.

Diana:
• Are we legally obligated to still hold the hearing at the decided date?

Jena:
• Not according to our constitution.

Jen:
• We should put off the hearing but state that this will be held against her.
o Voting
 Motion passed

Jena:
• Writes the first draft of the reply to Schohl
o Sends and reads the email

Jen and Jena:
• We should place on automatic probation for not attending and not informing us.
o Voting
 Motion passed

Jena:
• Rewrites draft to reflect the vote
o Reads the second draft
 Sends draft
• Writes letter to Ellexis informing her of the decision passed by the board.
o Reads it to the board
o Sends it to Ellexis

Jen:
• Should we cancel the room?
o No, we will be having a board meeting.

Jena:
• Next week
o First we will go through mediation
 Jen will be unable to attend because she has work.
o Second general club
o Third the hearing.

Meeting ends at 4:17 AM