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I am a beginner to Power Automate and currently I am working on creation of flows.

Presently I worked on a flow to generate a PDF for a particular SharePoint list item on the click of a button in PowerApps. I have 2 lists in my site and I created 2 separate flows one for each SharePoint list. Presently I have only 2 lists but I may have 20 lists at a later point of time. Since this flow should be implemented for every list, my understanding as of now is to create 20 different flows for each list.

Is there a way to create one generic flow that will be applicable for all 20 lists in this scenario? If so kindly help.

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Yes, this possible. (Please note that I enabled the Experimental Features for Power Automate - this changes the way you enter expressions and dynamic content)

  • Add an "Get Lists" action to your flow. The name is pretty self-explanatory.

  • I assume you used a "Get Item" action in your flow to select the item you want to convert to PDF.

  • Add "Get Item" to your flow, but now select "Add custom item" for your List Name. enter image description here

  • Enter one of the outputs from "Get Lists" as Dynamic Value.

  • This will wrap the Get Item action in a "Apply to each" loop.

  • Enter DisplayName from "Get Lists" as Dynamic Value via "Add a custom item" for List Name" again

enter image description here

  • This should do the trick!
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2 Comments

Thanks for giving an elaborate answer. What about the HTML template? Since its different for each and every list
That's hard to answer without knowing how your flow is constructed. Could you post screen shots?

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