Office Manager

Job Overview – Office Manager / Receptionist

Location: Midtown Manhattan, NYC

Schedule: In-person

A well-established and growing investment firm is seeking a polished, service-oriented Office Manager / Receptionist to support its New York office of approximately 30+ professionals. This role is essential to maintaining a welcoming and professional office environment, and it offers direct exposure to senior leadership and key business functions. The ideal candidate will bring a high level of attention to detail, strong communication skills, and the ability to create structure in a fast-paced setting.

This is a fully onsite position with the potential for long-term career growth across administrative and operational areas of the firm.

Key Responsibilities:

• Act as the first point of contact for employees, clients, and guests; greet visitors and manage front desk activities

• Oversee day-to-day office operations and delegate tasks to administrative support staff

• Manage scheduling of conference rooms, guest registration, and meeting coordination

• Support calendar management, travel arrangements, and expense reporting for senior leaders

• Handle mail processing, including FedEx, UPS, and messenger deliveries

• Maintain office supplies, manage vendor orders, and restock common areas

• Coordinate catering and ensure food vendors meet building requirements

• Support firm events, ad hoc projects, and special requests from the leadership team

• Maintain cleanliness and organization of communal spaces, including reception and break rooms

• Ensure confidentiality and professionalism in handling sensitive information

Application Notice

Qualified candidates will be contacted within 2 business days of application. If your background is not a match at this time, your information will be retained for future opportunities.

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