Executive Assistant/ Office Manager

We are looking for a highly organized and proactive Executive Assistant/Office Manager to support executive-level operations in Hoboken, New Jersey. This is a long-term contract position, ideal for someone who thrives in fast-paced environments and excels at managing schedules, travel arrangements, and office coordination. The role requires exceptional attention to detail and the ability to handle sensitive information with discretion.

Responsibilities:
• Oversee calendar management for executives, ensuring appointments and meetings are scheduled efficiently.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.
• Prepare detailed itineraries for executive travel and ensure all arrangements run smoothly.
• Organize and facilitate executive meetings, including preparing agendas and taking minutes.
• Act as the primary point of contact for internal and external communications on behalf of the executive team.
• Maintain office functions, ensuring supplies, equipment, and administrative tasks are managed effectively.
• Handle confidential information with discretion and professionalism.
• Support ad hoc administrative duties and special projects as needed.
• Collaborate with other team members to optimize workflow and improve office operations.
• Proven experience as an Executive Assistant or Office Manager in a detail-oriented environment.
• Strong skills in calendar management and travel coordination.
• Ability to plan and execute detailed travel arrangements, including international itineraries.
• Excellent organizational and multitasking abilities.
• Proficiency in communication, both written and verbal, with several years of experience demonstrating effective interaction.
• Familiarity with office management tools and software, such as Microsoft Office Suite.
• High level of discretion and ability to manage sensitive information.
• Bachelor’s degree or equivalent experience preferred.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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