Mahler Private Staffing

House Manager Milwaukee, WI | $90K and $100K + bonus + benefits A busy executive couple with a lovely home on the North Shore of Milwaukee is seeking an experienced House Manager with a proactive can-do attitude and exceptional organizational skills to oversee their home in Fox Point, WI. The couple also own a quaint beachfront home 35 minutes from Milwaukee that requires a weekly visit and upkeep. Qualifications: - Proven experience in private household management or a similar role with strong organizational and administrative skills - Ability to anticipate household needs and take initiative to address them - Strong vendor management skills, including scheduling, supervision, and follow-through - Excellent project management skills for handling household organization and ongoing systems - High attention to detail - Reliable and discreet with a high standard of professionalism and confidentiality - Flexibility to handle errands, scheduling, and shifting household priorities as they arise Responsibilities: - Overseeing the operations and systems of the home - Scheduling and managing vendors - Performing household organizational projects - Performing daily graces to maintain the home - Creating and maintaining a household manual - Running errands such as shopping for household supplies, package returns, etc. - Assisting with basic food prep and basic pet care for 3 cats - Ability to perform light gardening and indoor plant care is a plus - Ability to occasionally travel is also needed. Schedule: This is a newly created position with a very flexible Monday through Friday or four-day schedule, working 30-40 hours per week. Additional hours may be needed from time to time on weekends. A compensation range between $90K and $100K is available to an exceptional candidate based on qualifications and experience along with a discretionary performance bonus and a benefits package. Compensation posted is for a 40-hour work week and will be adjusted accordingly if you are seeking a more part-time position. Immediate or flexible start date. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Houseman Bel-Air, CA | $40-50/hour + benefits We are in search of a professional and experienced Houseman to join a private household in Bel Air. This role will play a crucial role in ensuring the home is well-maintained and in optimal condition while working alongside other household staff to ensure all duties are carried out efficiently and to the highest standard. Responsibilities - Maintain the overall condition of the properties. This includes repairing and installing items as needed. - Maintain outdoor tasks, including watering plants, sweeping patios, and cleaning outdoor furniture. - Maintain the vehicles; serviced, fueled, and cleaned. - Troubleshoot electronic equipment as needed. - Run errands, stocking inventory, and managing deliveries. - Assist with attentive pet care. - Provide exceptional service to all residents and guests. - Ensure a high level of cleanliness and organization throughout the residence, including bedrooms, living spaces, and common areas. - Maintain a professional, discreet demeanor, ensuring confidentiality and privacy for residents. Qualifications - 5+ years of experience as a Houseman or in a similar role within a private residence or luxury hotel. - Strong attention to detail and organizational skills. - Ability to work independently and as part of a team. - Capable of lifting up to 50 lbs. - Excellent communication and interpersonal skills. - Valid driver's license with a clean driving record. - Strong references from past employers. Schedule: Generally, Monday through Friday, 7:30am-4:30pm Compensation: $40-50/hour depending on experience, plus health insurance, paid vacation, and sick days. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Executive Personal Assistant to Global CEO (Hybrid) Palm Beach, FL | $160,000 - $185,000 + bonus + benefits Are you a proactive, problem-solver and a trusted gatekeeper? Do you thrive in high-performance environments where precision, discretion, and agility are paramount? A globally recognized CEO is seeking a top-tier Executive Personal Assistant to serve as a true right hand—someone who can anticipate needs, eliminate friction, and leverage their time. This is not just a job. It’s a career-defining opportunity to support a dynamic leader. The principal would like to hire by October 1, 2025. They are willing to hire sooner or wait an additional week or two for the right candidate. Location: Palm Beach, FL, Hybrid between the Principal’s residence and your home office. Key Responsibilities - Manage a dynamic, ever-evolving calendar with precision and foresight - Coordinate high-level meetings and events - Arrange all aspects of business, personal, and family travel (domestic & international) - Serve as liaison to board members, investors, and senior leadership - Handle confidential communications and correspondence with grace and professionalism - Support personal and household logistics, vendor management, inventory, and errands - Manage expense reports and coordinate bill pay - Be available after hours and on weekends for urgent changes or support - Anticipate needs, solve problems before they arise, and ensure every detail is accounted for Qualifications - A seasoned EPA with 5+ years supporting C-suite executives with excellent, verifiable references - Undergraduate degree strongly preferred - A strategic thinker with exceptional organizational and communication skills - A tech-savvy operator fluent in Microsoft Office, PC, iPhone, and adaptable to new platforms - A proactive, resourceful self-starter who thrives in autonomy and collaboration - A discreet professional with sound judgment and a high level of confidentiality - A long-term player who’s ready to commit and grow with the role - Valid U.S. work authorization and driver’s license Compensation and Terms - Base compensation $160,000 - $185,000 commensurate with qualifications and experience - General work schedule is Monday to Friday, either 8:30 am to 5:30 pm or 9:00 am to 6:00 pm with flexibility for some after hours and weekend support - Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, and NYSE holidays. Please apply at www.mahlermatch.com for consideration. Please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.

Private Driver NYC | $148,000 A private family seeks to hire an experienced and highly discrete Driver, with a robust security background, to provide exceptional transportation services for their family. This pivotal full-time role operates on a seven-day rotating schedule, ensuring seamless and secure travel for the Principal and their guests and family, predominantly within the environments of New York City and the Hamptons, with flexibility for other locations as required. The Principal's frequent travel will involve periods of downtime, but the Driver must maintain high availability and responsiveness when the Principal is in residence. Responsibilities:  • Safe and Timely Transportation: Drive the Principal, family, and guests to various destinations, ensuring punctuality, safety, and discretion at all times. • Flexible Availability: Maintain exceptional scheduling flexibility, including evenings, weekends, holidays, and short-notice requests, adapting to the Principal's dynamic needs. • Errands and Household Support: Execute a variety of personal and professional errands and general household support tasks with efficiency and discretion. • Vehicle Maintenance and Readiness: Manage all aspects of vehicle care, including routine servicing, repairs, insurance, registration, and detailed recordkeeping, ensuring vehicles remain clean and fully operational. • Route and Area Expertise: Leverage deep knowledge of Manhattan, the Tri-State area, and the Hamptons to plan efficient travel routes and avoid delays. Qualifications:  • Professionalism & Communication: Demonstrates exceptional discretion, confidentiality, and professional demeanor; possesses clear and effective verbal and written communication skills for seamless interaction with principals, family members, and staff. • Experience & Background: Prior experience as part of private household staff and/or background in police, military, or private security is required; long-term intent and willingness to work a rotating 7-day schedule with flexibility are essential. • Driving Expertise: Certified in defensive or evasive driving (preferred); skilled in operating and maintaining luxury vehicles to a high standard and managing related administration such as insurance and service records. • Compliance & Eligibility: Must have valid U.S. work authorization and driver's license  • Attitude & Teamwork: Reliable, proactive team player with a "can do" attitude; capable of taking direction, supporting various duties, and performing all job functions with or without accommodation. Schedule: Willingness to work a 7-day rotating weekly schedule with two days off and the flexibility to work additional hours in the evenings or weekends as requested. Compensation: Compensation is a base salary of $148k. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Estate Caretaker Hampton, NY - Full-time, Live-out | $150,000 to $175,000 + bonus + benefits Our clients are seeking a hands-on, experienced Estate Caretaker to oversee the meticulous maintenance and operations of their Hamptons estate. This is a year-round, full-time position ideal for a skilled, highly organized professional who takes pride in delivering excellence in every detail. While the family primarily occupies the estate during the summer months, this role is active throughout the year, with a heavier workload during peak season. Occasional travel to NYC to support a secondary residence may be required. Key Responsibilities - Manage the day-to-day operations and preventative maintenance of the estate, ensuring all systems, grounds, and structures are in top condition. - Perform routine maintenance tasks and light repairs (e.g., HVAC filters, basic carpentry, light plumbing/electrical, etc.). - Supervise existing vendors and contractors; source and vet new service providers as needed. - Maintain and track seasonal checklists (HVAC, irrigation, pool, tennis courts, etc.). - Conduct daily walkthroughs and property inspections to proactively identify and resolve issues. - Assist housekeeping and other staff with physical tasks (e.g., moving furniture, assembling items, changing lightbulbs). - Manage inventory of repair and maintenance supplies and tools; reorder as needed. - Provide hands-on support for various tasks including car washing, Costco runs, preparing outdoor furniture, filling bicycle tires, or setting up a Christmas tree. - Maintain accurate logs of repairs, services, and budgets; report to the House or Estate Manager. - Collaborate closely with broader household staff to prepare the home for family and guest arrivals. - Travel to the family’s NYC residence on occasion to assist with maintenance or special requests. Qualifications - Minimum 5 years of private estate or high-end residential maintenance experience - Strong working knowledge of HVAC, pool systems, irrigation, smart home tech (Lutron, Crestron, etc.) - Technically savvy, highly organized, and proactive problem-solver - Skilled handyman with a passion for excellence in home care - Clear communicator with a team-oriented mindset - Able to work independently and with discretion - Valid driver's license and clean driving record - Authorized to work in the U.S - Long-term career mindset; seeking stability and growth within a private household Schedule: October to May, generally, Monday through Friday; June to September, Tuesday through Saturday. Daytime hours with the flexibility for extended days and holiday work upon request. Base compensation of $150,000 to $175,000 annually. Benefits include an annual discretionary bonus, 401(k) with match, fully funded health insurance, PTO, and more. All resumes are held in strict confidence. Please apply at www.mahlermatch.com. Qualified applicants will be contacted.

Personal Assistant Miami | $125,000 to $165,000 + bonus + benefits We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to a CEO, managing both professional and personal affairs. This dynamic role requires a polished professional who excels at prioritizing tasks, handling confidential information with the utmost discretion, and adapting quickly to changing demands. The ideal candidate possesses a "can-do" attitude where no task is too big or too small and demonstrates unwavering dependability. You will work across two locations in Miami, FL: Office in Coconut Grove and Residence in Coral Gables. Key Responsibilities: Professional Support - Manage general office administration, including answering phones, sorting mail, greeting guests, and stocking supplies. - Track and prioritize pertinent information to keep the principal informed. - Organize and prepare for meetings and events, including scheduling, technology needs, and correspondence. - Plan and coordinate domestic and international travel, including flights, accommodations, dining, and ground transportation. - Anticipate the executive's needs to ensure day-to-day efficiency, including arranging meals for the principal and their team. - Prepare expense reports, correspondence, presentations, reports, etc. - Organize update professional and personal contact databases. - Assist with operational projects. Personal & Family Support - Occasionally drive the principal's children to and from school or activities. - Coordinate with staff and vendors at the residence. - Run errands and maintain inventories. - Mail packages and manage returns. - Assist with responding to invitations, charitable requests, and processing mail. - Help organize occasional events, parties, or gatherings. - Coordinate holiday/birthday shopping, gifts, and cards, maintaining a gift tracking system. - Perform research; gather prices and quotes as requested. - Assist with organizational projects. - Secure reservations and tickets for dinner, concerts, plays, exhibits, and other activities. Qualifications - Minimum of five years' experience supporting a private principal with excellent, verifiable references. - Undergraduate degree or equivalent professional experience. - Technologically proficient in Microsoft Office *See job ad for full list of requirements Base compensation $125,000 to $165,000 commensurate with qualifications and experience. Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays. General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility to start earlier or stay later for occasional school drop-offs or activity pick-ups. Please apply at www.mahlermatch.com for consideration. Please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.

Business Sales Support and Marketing Specialist For Real Estate Corporation Downtown Milwaukee | up to $85k + benefits A well-established commercial Real Estate corporation based in the heart of downtown Milwaukee is seeking a tech-savvy administrative professional to join their team. This role will be the perfect fit for a hard-working, self-starting individual who wants to join a dynamic team and support the Executive Chairman of the organization in his business development endeavors. Responsibilities include producing detailed proposals and reports, PowerPoint decks, marketing materials, spreadsheets, and other high-level correspondence. We are looking for a hard-working and bright, strategic thinker, who can manage a project and be a true business partner to the Chairman. Some light personal assistant duties are also required (travel arrangements, reservations, gifts, etc.). The ideal candidate will have great follow-through and problem-solving skills, be business savvy and have 3-5 years of administrative and marketing experience, preferably in the real estate industry. A full-time Monday through Friday workweek with general business hours with flexibility to occasionally work later hours when needed. Please note that this position is in-office. Remote work is not an option. Bachelor's degree is preferred, but not required; at least two years of advanced education is required. Base compensation depending on experience, up to $85,000 annually, plus a year-end discretionary bonus is offered. The comprehensive benefits package, includes: Medical, dental, and vision insurance; Life insurance; Long- and short-term disability; Health Savings Account; Flexible Savings Plan; 401(k) with employer match; Three weeks paid vacation; eight paid holidays; and Paid parking. Our client is eager to find a talented professional to join the team. Immediate interviews available. Flexible start date. Please apply at www.mahlermatch.com for consideration.

Afternoon/Evening Nanny (Part-Time) Upper East Side, NYC | $30–$40 per hour + heathcare stipend Are you a kind, conscientious, and proactive caregiver who thrives in a fast-paced, family-focused environment? A warm and dynamic executive family on the Upper East Side of Manhattan is seeking an Afternoon/Evening Nanny to support the daily logistics and enrichment of their three school-age children. Responsibilities Childcare: - Coordinate daily afternoon/evening childcare logistics with the parents and team. - Pick up children from school and accompany them to sports, appointments, events, and playdates. - Prepare children for activities with items needed (snacks, water, uniforms, equipment). - Encourage strong homework habits and time management skills. - Plan and support age-appropriate, enriching indoor and outdoor activities. - Communicate regularly with parents, household staff, teachers, and coaches. - Monitor and support responsible technology use. - Travel with children or family occasionally if your schedule allows. Household Support - Help maintain the cleanliness and organization of children's living areas, backpacks, and supplies. - Coordinate with the chef or prepare healthy meals/snacks for the children. - Tidy up kitchen and living spaces after meals or activities. - Run errands such as grocery shopping or pickups as needed. - Use the shared family calendar to track activities and schedules. - Willingly pitch in wherever needed to keep the home running smoothly. Ideal Candidate - Prior experience as a nanny or family assistant for school-age children, with excellent references. - Kind, warm, and fun personality that appeals to children. - Strong communicator, both verbally and via text/email. - Highly organized with strong multitasking and problem-solving abilities. - Tech-savvy and confident managing digital calendars and apps. - Comfortable receiving feedback and aligning with family routines and values. - Flexible and dependable; able to adapt as schedules shift. - Holds a valid U.S. work authorization. - Undergraduate degree preferred (completed or in progress). - A valid driver's license and willingness to drive is a plus. Schedule - Monday–Friday, 3:00 PM–8:00 or 9:00 PM OR Monday–Thursday + Saturday evening; or accommodations for evening classes. - Extra hours in the summer or occasional travel availability is a plus. Compensation - Competitive hourly wage, commensurate with experience ($30–$40 per hour) - Mileage reimbursement - Healthcare stipend - Paid holidays and sick days Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Part-Time Weekend Family Assistant McLean, VA | $40-$55/hour Are you looking for a fulfilling weekend position where you can make a real difference for a busy family? A kind and energetic family in McLean, VA is looking for a Family Assistant to join their team. They have school-age children and a toddler, and they need a self-starter who is ready to jump in and help with whatever is needed. This is a great opportunity for a college student, recent graduate, or someone who has a weekend availability and is passionate about childcare. You will be a key part of the family's weekend routine, helping with everything from driving kids to activities, assisting with light housework, planning outings, and preparing simple meals. The ideal candidate is a team player and very organized with strong communication skills. If you are a positive role model who can build a genuine connection with children we would love to hear from you. Responsibilities include: - Driving children to and from activities and appointments - Helping with light household tasks, such as laundry and tidying up - Assisting with homework and special projects - Planning fun, age-appropriate activities - Preparing simple, healthy meals and snacks for the children - Running errands and grocery shopping Qualifications: - Previous experience in childcare with excellent verifiable references - A valid driver's license and reliable vehicle - CPR and First Aid certified (or willing to get certified) - Competent swimmer - A roll-up your sleeves mentality and a willingness to pitch in where needed. Schedule: Saturday and Sunday, 8:00 am to 5:00 pm. Please let us know if you prefer a slightly different schedule. Some flexibility to work additional hours as needed is appreciated. Compensation: $40-$55/hour depending on experience Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

We’re seeking experienced, detail-oriented Housekeepers for several high-level private residences. We’re asking you — our network of estate managers, personal assistants, and experienced private service professionals — to share the people who you call when a great household needs support. If someone in your network is a skilled housekeeper looking for a new role with excellent, long-term employers, we’d love to hear from them! We are hiring for the following roles: New York: - Seeking Experienced Housekeeper For NYC Town Home - Executive Housekeeper For a Private Estate in Southampton, NY - Professional Housekeeper/Cook For Private Family - Housekeeper, Southampton, NY Florida: - Housekeeper/Cook California: - Part Time Executive Housekeeper/Houseman - Housekeeper, Montecito Illinois: - Full-Time Housekeeper, Winnetka Wisconsin: - Housekeeper, Milwaukee (North Shore) - Housekeeper For Private Lakefront Estate in Lake Geneva, WI - Part-Time Housekeeper, Lake Geneva, WI Connecticut: - Housekeeper / Cook Montana: - Executive Housekeeper – Bozeman, MT Virginia: - Executive Housekeeper For a Private Residence in McLean, VA For more information on each of these opportunities, please visit us at www.mahlermatch.com. Have someone in mind? Send us a message!