Specialized Billing for PT, OT & ST Practices
100% US-Based | Helping PT, OT & ST clinics improve their revenue cycle
Specialties
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Occupational Therapy
Fast, accurate billing
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Physical Therapy
Seamless software integration
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Speech Therapy
Clean claims, every time
At GageCollect, we specialize exclusively in medical billing for physical therapy (PT), occupational therapy (OT), and speech therapy (ST) practices. Our US-based team in Tennessee handles insurance verification, accurate coding, claim submission, and proactive accounts receivable management so you can focus on growing your practice instead of chasing unpaid claims.
We work closely with each clinic to support clean claim submission, reduce denials, and improve cash flow.
Our Services
We provide focused billing support designed specifically for physical therapy, occupational therapy, and speech therapy practices.
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Billing Management
Coding, claim submission, and ongoing billing support tailored to rehabilitation therapy
Helps improve claim accuracy and reduces administrative workload
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Insurance Verification
Real-time eligibility and benefit checks before appointments
Helps reduce denials and supports smoother reimbursements
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AR Management
Proactive claims follow-up, denial appeals, and aging AR recovery
Helps improve cash flow and recover revenue
How It Works
We make it simple to get started with focused billing support for your PT, OT, or ST practice.
We work with your current system — whether you're on paper, WebPT, or another platform like Prompt or Jane. We request access and handle the full setup with dedicated support during onboarding.
Integration & Onboarding
We verify patient eligibility and benefits before treatment. This helps reduce claim denials and supports smoother reimbursements.
Insurance Verification
Coding & Claim Submission
We review documentation and submit claims with accurate coding. When notes are complete, we file claims the same day.
We manage claims follow-up, denial appeals, and provide regular reporting so you stay informed about your revenue and cash flow.
Ongoing Support & AR Management
GageCollect Therapy Billing Services – Proudly Focused Across These States
Tailored Billing Expertise Where You Need It Most.
CA, TX, IL, AL, PA, SC, KY, KS, VA, MO, AR, TN
The Story
Founded in 2024 by Mirna, GageCollect brings over a decade of specialized experience in medical billing and collections for rehabilitation therapy providers.
Having worked closely with Physical Therapy (PT), Occupational Therapy (OT), and Speech Therapy (ST) practices, Mirna witnessed firsthand the daily frustrations clinic owners face — delayed payments, frequent claim denials, and overwhelming administrative work that takes time away from patient care.
That’s why she created GageCollect — a dedicated billing service built exclusively for therapy practices. Our mission is simple: provide accurate, transparent, and responsive billing support so clinic owners can get paid faster and focus on growing their practice.
Today, our 100% US-based team in Tennessee proudly serves therapy practices across California, Texas, Illinois, Pennsylvania, and many other states.
Why Choose Us?
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100% US-Based PT, OT & ST Specialists
Our dedicated team in Tennessee focuses exclusively on physical, occupational, and speech therapy billing. We understand the specific documentation, coding, and compliance requirements of rehab therapy practices.
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Personalized, Responsive Support
As a small dedicated team, we provide direct and responsive service. You work with real people who know your practice and are invested in your results.
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Flexible with Your Systems
We adapt to how you work. Whether you're on paper, WebPT, Prompt, Jane, or another platform, we integrate smoothly with minimal disruption.
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No Setup Fees or Monthly Retainers
We align our success with yours — delivering clean claims, proactive denial management, and faster payments for PT, OT, and ST practices.
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HIPAA Compliant & Secure
We maintain full HIPAA compliance and handle all patient information securely and professionally.
Results We’ve Delivered
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One California PT clinic now receives consistent monthly collections with proactive follow-up, eliminating previous cash flow stress.
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A therapy practice significantly reduced claim denials after GageCollect began handling their insurance verification and catching issues before treatment started.
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One California PT clinic recovered over $20,000 from claims that were 119 days old — results they didn’t expect were still possible.
Frequently asked questions
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We specialize in medical billing for physical therapy (PT), occupational therapy (OT), and speech-language pathology (ST/SLP) private practices,
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Contact us for a free consultation to discuss your PT, OT, or ST practice needs. We’ll assess your current billing setup and provide a tailored proposal. Onboarding is fast, typically taking 2-3 weeks to integrate with systems like WebPT . If switching from another billing service, we coordinate a smooth transition, as most contracts require a 3-month notice. Our expertise ensures a seamless start with a 98% clean claim rate.
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We achieve a 98% clean claim acceptance rate through expert coding and compliance checks, reducing denials and accelerating payments (typically 10-15 days depending on insurance).
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No— we integrate seamlessly with popular systems like WebPT. You can send treatment logs via secure fax, client portal.
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For PT/OT: 97110 (therapeutic exercise), 97140 (manual therapy), 97530 (therapeutic activities). For ST: 92507 (speech treatment), 92526 (swallowing therapy). We use ICD-10 for diagnoses (e.g., M54.50 for low back pain) and ensure compliance with annual updates.
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Under Medicare, bill one 15-minute unit for 8+ minutes of direct, one-on-one service (e.g., 97110). For 23+ minutes, bill two units. We calculate this accurately to avoid underbilling.
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Common reasons: Incomplete documentation, wrong codes, or lack of medical necessity. We audit 100% of claims, provide detailed SOAP notes, and appeal denials (success rate: 85%).
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Insurers pay you directly (via check or EFT). We manage follow-ups on unpaid claims, patient copays, and denials to maximize your revenue without upfront costs.
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Often yes—our dedicated managers handle claims, freeing your team for patient care. Many clients eliminate full-time billers, saving 20-30% on overhead.
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Your assigned billing manager is available via phone/email during business hours.