GitLab it handbook laptops page updates v2

### PC

Refer to your company's policy for specifics on [purchasing a computer or laptop](/handbook/security/corporate/end-user-services/laptop-management/#gitlab-laptops). Since this will your main mode of working and communicating, be sure the specs and speed fit your optimal way of working.

Refer to your company's policy for specifics on [purchasing a computer or laptop](/handbook/security/corporate/end-user-services/laptop-management/). Since this will your main mode of working and communicating, be sure the specs and speed fit your optimal way of working.

### Camera with video capability

1. The CES will mark the candidate as "Hired" in Greenhouse: *when prompted, select the option to close the req.* Please note, the new hire's Workday profile will be generated automatically.

1. The Candidate Experience Specialist will email the new team member the Welcome Email from Greenhouse with a cc to IT Ops, the Hiring Manager and the Recruiter.  Send the appropriate Welcome Email based on the candidate’s location and whether the candidate will need to procure a laptop themselves.

   - Instructions on the [Laptop Ordering Process](/handbook/security/corporate/services/laptops/onboarding/) are included with this email.

   - Instructions on the [Laptop Ordering Process](/handbook/security/corporate/end-user-services/laptop-management/laptop-ordering//) are included with this email.

1. Should the start date change after the welcome email is sent please see the required steps [here](/handbook/hiring/talent-acquisition-framework/coordinator/#how-to-update-a-start-date-after-the-contract-is-signed).

1. Exception to the start date and onboarding date alignment: If a new team member requires a specific start date for legal reasons (cannot have break in employment) but onboarding on that specific day is restricted (because of Public Holiday, Family & Friends Day, etc.), the Candidate Experience Specialist can notify the People Connect Team in the private Slack channel `people-connect_ces`. The Contract, Greenhouse and Workday should reflect the same start date regardless of the actual onboarding date.  

## Advance Funds process for locations GitLab can not order laptops

There are a handful of countries, listed [here](/handbook/security/corporate/services/laptops/onboarding/) where new hires will need to procure their own laptop before their start date.

There are a handful of countries, listed [here](/handbook/security/corporate/end-user-services/laptop-management/laptop-ordering//) where new hires will need to procure their own laptop before their start date.

1. The CES team member will identify that the new hire is located in one of these countries, and will send the New Hire Welcome Email - Brazil, Costa Rica, Chile, Armenia, or Ukraine template.

1. This email uses a different Google form than the regular Welcome Email. The new hire will be presented with two options and be asked to select their preference:

1. Unplug devices at the end of the day. You can save anywhere between $100 and $200 each year by unplugging devices not in use.<sup>1</sup>

2. Use sleep mode instead of a screensaver. Screensavers might actually use more energy than not using one.<sup>2</sup>

3. Repair devices instead of replacing. [ifixit](https://www.ifixit.com/) provides manuals for how to fix a variety of electronic and other household items. For GitLab laptop repairs, follow the [steps listed in the handbook](/handbook/security/corporate/end-user-services/laptop-management/#laptop-repair).

3. Repair devices instead of replacing. [ifixit](https://www.ifixit.com/) provides manuals for how to fix a variety of electronic and other household items. For GitLab laptop repairs, follow the [steps listed in the handbook](/handbook/security/corporate/end-user-services/laptop-management/laptop-repairs).

## Lighting

### Return of GitLab-Owned Assets

All GitLab-owned computing resources must be [returned](/handbook/people-group/offboarding/#returning-property-to-gitlab) upon separation from the company.  Notwithstanding anything contrary in the [Laptop Buy Back Policy](/handbook/security/corporate/services/laptops/buyback/) or the [Offboarding Tasks](/handbook/people-group/offboarding/#managing-the-offboarding-tasks), Team Members must return any GitLab-Owned Assets -- irrespective of their valuation -- if they are specifically requested to do so either during their tenure with GitLab or upon offboarding. In cases of investigation, misconduct, termination for cause or any violation of [GitLab's Code of Business Conduct & Ethics](https://ir.gitlab.com/static-files/7d8c7eb3-cb17-4d68-a607-1b7a1fa1c95d), a team member has no right to retain GitLab-owned computing equipment.

All GitLab-owned computing resources must be [returned](/handbook/people-group/offboarding/#returning-property-to-gitlab) upon separation from the company.  Notwithstanding anything contrary in the [Laptop Buy Back Policy](/handbook/security/corporate/end-user-services/laptop-management/laptop-offboarding-returns/#laptop-buybacks) or the [Offboarding Tasks](/handbook/people-group/offboarding/#managing-the-offboarding-tasks), Team Members must return any GitLab-Owned Assets -- irrespective of their valuation -- if they are specifically requested to do so either during their tenure with GitLab or upon offboarding. In cases of investigation, misconduct, termination for cause or any violation of [GitLab's Code of Business Conduct & Ethics](https://ir.gitlab.com/static-files/7d8c7eb3-cb17-4d68-a607-1b7a1fa1c95d), a team member has no right to retain GitLab-owned computing equipment.

### Bring-Your-Own-Device (BYOD)

#### Unable to Use Company Laptop

For new employees who have not received a company laptop, there are [exception processes](/handbook/security/corporate/end-user-services/laptop-management/#exception-processes) for using non-company devices.

For new employees who have not received a company laptop, there are [exception processes](/handbook/security/corporate/end-user-services/laptop-management/laptop-ordering/#exception-processes) for using non-company devices.

The same exception processes apply in the case of a corporate laptop being unavailable or unusable due to loss, theft or disrepair. See [lost or stolen procedures](/handbook/security#reporting-an-incident) for additional information. You must open [a Policy Exeption Request](https://gitlab.com/gitlab-com/gl-security/security-assurance/sec-compliance/exceptions/issues/new?issuable_template=exception_request). While the exception processes are considered a temporary solution, you still need to make sure the non-company system meets [basic configuration standards](/handbook/security/corporate/services/laptops/security/), and a Microsoft Windows system is still not allowed access under any circumstances.

The same exception processes apply in the case of a corporate laptop being unavailable or unusable due to loss, theft or disrepair. See [lost or stolen procedures](/handbook/security#reporting-an-incident) for additional information. You must open [a Policy Exeption Request](https://gitlab.com/gitlab-com/gl-security/security-assurance/sec-compliance/exceptions/issues/new?issuable_template=exception_request). While the exception processes are considered a temporary solution, you still need to make sure the non-company system meets [basic configuration standards](/handbook/security/corporate/end-user-services/laptop-management/laptop-security), and a Microsoft Windows system is still not allowed access under any circumstances.

Do not sign in to any GitLab related accounts using public computers, such as library or hotel kiosks.

#### Equipment Setup

- Watch for your Welcome Email from the Candidate Experience Specialist team with instructions for ordering your [laptop](/handbook/security/corporate/end-user-services/laptop-management/#gitlab-laptops) and [equipment](/handbook/finance/expenses/#equipment)

- Watch for your Welcome Email from the Candidate Experience Specialist team with instructions for ordering your [laptop](/handbook/security/corporate/end-user-services/laptop-management/) and [equipment](/handbook/finance/expenses/#equipment)

- Once your laptop arrives, feel free to explore it (Mac users: skip creating an Apple ID—you'll create one with your GitLab email on day one).

#### Documentation