Special Event permits

Step by Step Instructions

Planning a special event is a collaborative process between event organizers and the City, often taking several months from start to final approval.  Follow these steps to navigate the permitting process smoothly, stay on track with requirements, and ensure your event is set up for success.

Step 1: Review Information & How-To Guides

Before starting your application, review the available guides to understand the process, requirements, and deadlines.  Access these guides at the links below: 

1. Special Event Permits Guide (NEW)
2. Step-By-Step Application Instructions (NEW)
3. Supporting Documentation Guide (NEW)

Step 2: Gather and Complete Required Documents

Collect all required documents, such as site plans (see examples below). This is also the best time to start the community notification and event insurance process, as this is a common cause of delays.

Pro tip! When getting special event insurance, share the Special Event Indemnity and Insurance Agreement with your insurance agent. It includes everything they need to know to insure your event and meet the City’s requirements.

Step 3: Submit the Special Event Application

Fill out and submit your application through the CentralSquare Online portal. Make sure all fields are complete and accurate to speed up processing.

Pro tip: Need help? This guide walks you through the process step by step. 

Apply For A Special Event Permit Here

Step 4: Attend a Planning Meeting (If required)

If your event is new, large, or complex, the Special Events Team may ask you to attend a meeting. You may schedule a 15-minute meeting with Tyler Chism at any time in the process here Version OptionsSpecial Event permitsHeadlineStep by Step InstructionsOther Helpful Information Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required) Step 4: Attend a Planning Meeting (If required). 

Step 5: Submit the Special Event Indemnity and Insurance Agreement & Other Required Documents

By now, your insurance should be set up. Download, complete, and sign the Special Event Indemnity and Insurance Agreement, then upload it to your permit file in CentralSquare.

• Special Event Indemnity and Insurance Agreement

If your event involves city parks, fire safety, or other special requirements, you may need extra permits. City staff will let you know if additional approvals are needed.

Step 6: Notify the community 

Community Notification is REQUIRED for all small, large and neighborhood block parties. Please download the appropriate form below and upload it into your online account once completed. 

• Community Notification (Required) Small and Large Events
• Community Notification (Required) Neighborhood Block Parties

Step 7: Stay Tuned for City Review

The City of Everett's special events team meets every two weeks and will review your application and documents throughout the entire process. Staff will contact you if they need anything else. Once approved, you'll be notified by email to complete the final steps.

Step 8: Pay Your Permit Fee – Now Online!

After approval, you’ll need to pay the permit fee online. You'll receive a link to pay via email. Your event won’t receive final approval until the payment is processed.

Step 9: Receive Your Final Permit

Once all requirements are met and your fee is paid, you’ll receive your official event permit. Keep a copy on hand during your event in case of inspections or questions from city officials.

Step 10: Host Your Event!

With your permit in place, you’re all set to bring your event to life. Have a great time and ensure everything runs smoothly!