Keeping organized on your computer can be difficult enough some days, but trying to do so across two software ecosystems can be another challenge entirely. AI tools to sync calendars are a huge help for users of both Windows and macOS, and in this article, we’ll be looking at some of the top tools to help you do just that.
Not all calendar syncing tools are created equal, and not all serve the same purpose. The perfect sync tool should help users manage multiple calendars and act as an intermediary between two calendars or a streamlining tool, collapsing multiple calendars into one.
At their core, the best calendar sync tools work in all directions, detect potential clashes, integrate well with multiple platforms and CRMs, and support a number of calendars, be it Mac, Windows, or a third-party like Google.
Here are some of the best of these AI sync tools available:
Reclaim.ai
First on many lists, Reclaim.ai is an industry leader in the calendar syncing space. The tool helps block in appointments and activities, with a big focus on work-life balance in the bargain. The Calendar Sync tool will have you avoiding double bookings between your Mac and Windows devices, but the AI also schedules smartly to stop you from being overwhelmed.
Another great feature about AI (apart from the multiple calendar integrations) is its ability to create and schedule tasks too, making you feel like you’re staying on top of work and life.
The tool is subscription-based, with a permanently free tier for those who want to individuals who want to schedule basically, and a week in advance. There are also team plans available.
Cronofy
Cronofy uses API generation to seamlessly sync calendars, be they apps or ecosystems. Both Outlook and iCloud are covered. What makes this tool different is its audience. Cronofy is for teams, not individuals, with appointment needs front and center. This reflects in the prices and the need for custom quotes for larger teams, seeing as the pricing system is API based. If you’re running a large-scale enterprise or service, this tool offers plenty of embedding options.
Motion
Here’s another tool that can sync all your major calendars without a fuss. Motion is more than simple calendar syncing; it’s a business productivity tool too and supports every step of the development journey, offering workflows, note-taking, reports, and more.
Calendar-wise, there’s smart scheduling and a particular focus on important tasks with deadlines approaching. The two-way syncing is constant, so you’ll never have a clash to worry about. The AI will also juggle things around according to your preferences and habits so you can make the most of your time.
Being such a comprehensive tool, Motion’s price is quite high, with a steeper learning curve than others. Payment varies between individuals and businesses and works on a credit-based system.
AkiFlow
AkiFlow places a big focus on having everything visible in one place. No matter if you’re using macOS or Windows, you’ll be able to have a calendar view with all your apps (Google and Notion included) regularly synced and easy to view.
While it doesn’t have the machine learning power of its competitors, it does feature auto-scheduling and is great for those looking to organize events and tasks.
Better still, there’s a seven-day free trial to test the waters before signing up for one of two tiers, the lower with fewer additional features.
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